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What we do:

Preliminary site selection and consultation

 

 

 

 

Financial management and budgeting

 

 

 

 

Contract negotiation

 

 

 

Event website design and mobile apps

 

 

 

 

Registration services, including secure online payments

 

 

 

 

 

Audio-visual and technical services

 

 

 

 

Onsite staffing, volunteer co-ordination and logistics

 

 

 

 

Accommodations and travel arrangements

 

 

 

 

 

 

Entertainment management

 

 

 

 

Food and beverage planning

 

 

 

 

 

Room set-up and decor

 

 

 

                               

                           

 

 

 

 

 

 

Why hire a professional planner?

 

Because you should be able to enjoy the people and ideas you bring together, without spending all your time and energy on logistics.  Whether you are organizing an international conference, a working brunch or an elegant celebration, Yes We Plan has the tools and expertise to make your vision a success; from our initial meeting to the final toast.

Preliminary consultation and site selection

With years of experience managing events in various cities and venues across Canada, we can help you choose the best spot for your event.  Whether it be a restaurant, convention centre, or museum, we provide guidance to your venue selection process, with budgetary considerations and attendee satisfaction our top priority.

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Financial management and budgeting

We will sit down with you to create a budget that will allow you to save time, money, and maximize your return on investment.  We handle all financial aspects of event management, from secure online payments, sponsorship programs, account transfers, sales, ticketing, and more. Put yourself at ease by placing your event finances in experienced hands.  

Contract negotiation

The foundation of any successful event depends on negotiating contracts tailored to your conference goals and budget.  Our contract-management expertise, from the initial RFP preparation and distribution, to site visits and final negotations, ensure the needs of your event are being met both legally and economically.  

Registration services with secure online payments

Audio-visual and technical services

Event website design and mobile apps

 

Entertainment

Accommodations and travel

 

Room set-up and decor

In order to increase the visibility of your event and attract new attendees, we can create a custom webpage with corresponding facebook/twitter/instagram accounts for extra online presence.  Make your events even more interactive with custom event apps, which allows your attendees to access schedules, speaker bios, and announcements on their phone while onsite.

We'll create a custom online registration form, linked to your event website, which allows attendees to purchase tickets, choose display booths, book accommodations, submit presentations and pay their fees via a secure Paypal account. Registration reports are sent to you each week, along with regular transfers of collected payments if applicable.

Registration services also include onsite registration and payment collection, attendee kit/badge preparation, and extra staffing if required.  

Audio visual services are a major requirement for any meeting or event and we have access to the best suppliers, prices, and  technicians around.  We'll make sure your event runs smoothly by sourcing your equipment, checking its set up at the right place and time, and ensuring all your technical orders and invoices are accurate.

We negotiate group discounts and room blocks at hotels to ensure all of your attendees have a place to stay.  Depending on the size and nature of your event, rooms can be booked through our online registration system, and we will collect and confirm room requests and secure payment information.  We can also arrange ground travel/shuttles to facilitate attendee travel to and from event venues and airports.

We have the resources and industry connections to bring cutting edge, unique entertainment to your event, with your theme and objectives in mind.  From contracts to accomodations, audio-visual needs to travel arrangements, we'll handle the details so you can enjoy the party.  

Make the most of your space and wow your attendees with eye popping décor and room setups.  We’ll plan the layout of your event to ensure a smooth flow of attendees, maximum functionality, with safety and accessibility for all participants.  

We'll work within your budget to give  you and your attendees a memorable culinary experience, whether it be a BBQ blowout or a locally-sourced banquet.  We work with chefs and caterers to ensure those with special food requirements and allergies can enjoy themselves too.

Food and Beverage

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Copyright © 2012 - 2019 Yes We Plan Event Management Inc.

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Yes We Plan Event Management specializes in providing high-quality, detail-oriented meeting planning and event management services.  Our background in organizing logistics for conferences and conventions makes us ideal for preparing event plans and designs, critical paths and timelines, conference agendas and programs, function sheets, event orders, diagrams and layouts, signage production, and all of the necessary groundwork for a sucessful event.  

 

Meeting Planning and Event Management Services

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Speaker and VIP care

Every event has certain people who require extra attention, whether they be a keynote speaker, workshop leader, award-winner, foreign delegate, or association president.   Let us ensure they have a comfortable and rewarding conference experience by taking care of their accommodations and travel requirements, audio-visual logistics and presentation materials, green rooms/hospitality suites, and any other needs they might have.

receptions, socials, galas, working meals and more.  Yes We Plan will liaise with the venue(s) and suppliers to make sure your event is run to exceed everyone's expectations.

We can manage any type of meeting including: conferences, conventions, trade shows, educational seminars, workshops and breakouts, panel discussions, round tables, poster sessions, keynote presentations, plenaries, board and executive meetings,

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Sponsorship and Exhibitors

Sponsors and exhibitors are investing in your event, and it's important that they feel a lasting sense of return on their investment.  We will seamlessly manage their logistics, paperwork, and onsite set-up/tear-down, so they can fully focus on reaching out to people.  With our help in planning your sponsorship prospectus and ensuring deliverables are met, we can play a vital role in securing the financial success of your event.

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